GDPR Privacy Notice

Recruit Build is a recruitment business which provides work-finding services to its clients and work-seekers. Recruit Build must process personal data (including sensitive personal data) so that it can provide these services – in doing so, Recruit Build acts as a data controller.

You may give your personal details to Recruit Build directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. Recruit Build must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

1. Collection and use of personal data

a. Purpose of processing and legal basis

Recruit Build will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:

• Consent
• Legitimate interest
• Legal obligation
• Contractual obligation

b. Legitimate interest

Where Recruit Build has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

• The legitimate interest for processing the data is to provide with work-finding services.

c. Recipient/s of data

Recruit Build will not process your data with any third party.

d. Statutory/contractual requirement

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:

• You can not be issued with a contract of employment.

2. Overseas Transfers

Recruit Build may transfer only the information you provide to us to countries outside the European Economic Area ('EEA') for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

3. Data retention

Recruit Build will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where Recruit Build has obtained your consent to process your personal data we will do so in line with our retention policy. Upon expiry of that period Recruit Build will seek further consent from you. Where consent is not granted Recruit Build will cease to process your personal data.

4. Your rights

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data Recruit Build processes on you;
• The right of access to the personal data Recruit Build processes on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.

Where you have consented to Recruit Build processing your personal data/[and]sensitive personal data] you have the right to withdraw that consent at any time by contacting Paul Buckingham who handles data protection issues.

5. Queries

If you have any queries about this privacy notice or any of the procedures set out in it please contact: Recruit Build at info@recruitbuild.co.uk